SwipeClock LLC helps assisted living facility do away with scheduling conflicts, cover gaps, and boost quality while raising worker morale.
Suncrest Assisted Living management was worrying about maintaining quality resident care because they had to address a constant cascade of scheduling changes. Every schedule change generated a stream of unproductive emails, texts, and phone calls that wasted time, confused associates, and curtailed productivity for days at a time.
Suncrest Assisted Living has a labor force of 23 including on-site nurses and caretakers, aides, administrative staff, and housekeeping workers. A small on-site labor force means schedules aren’t very flexible and have little room to absorb change, which occurs frequently.
Unplanned schedule changes resulted in a time-consuming process of sending emails and texts to all qualified employees to find a replacement. Managers were often required to coordinate fractional shift changes to adjust to overlapping availabilities. The result was a domino effect that caused unforeseen consequences including costly overtime and coverage gaps. The extra burden, added confusion, and personal disruption was taking a toll.
SwipeClock Workforce Management Offers Relief
Searching for a solution, Suncrest turned to Workforce Management Suite. Workforce Management Suite provides simplified scheduling with TimeSimplicity in a powerful suite of integrated cloud-based tools that include time and attendance tracking (TimeWorksPlus), with mobile functionality for 24/7 anywhere access.
SOLUTION — Workforce Management Suite
• TimeSimplicity for streamlined assisted living staff scheduling and mobile coordination.
• TimeWorksPlus for integrated time and attendance tracking.
• Mobile access provides employee access and management control.
Suncrest needed a simple solution that supervisors and other team members could use without the need for a lot of additional training. TimeSimplicity provided exactly that, with the additional power of drag-and-drop scheduling, effortless schedule change management, and employee self-help tools that enable employees to solve scheduling complications with ease.
With Workforce Management Suite, Suncrest was able to set up their scheduling in about fifteen minutes by recording each employee name, job code, and availability. Once that was done, designing employee schedules became a quick matter of drag-and-drop. Scheduling conflicts, unexpected overtime, and adequate shift coverage are no longer a problem with built-in notifications that warn managers before a problem occurs.
When it comes to finding help due to schedule changes, the Suncrest team no longer goes into panic mode; associates can enter their availability to pick up hours, and switching shifts between team members is as easy as trading cards. Managers only need to authorize swaps for stress-free schedule adjustments.
One of the most appreciated features for Suncrest is the ability to empower employees with mobile access. With the Employee Self Service (ESS) portal, staff members are able to view their schedule, request time off, monitor accruals, and review their time cards. They no longer need to call a manager for basic information and time card accuracy has improved significantly. This is a perfect solution for a community of associates working all hours of the day and a real timesaver for managers.
PBJ Made Easy
All long-term care facilities are now subject to the Payroll Based Journaling (PBJ) regulations. Employers are required to track daily employee shift hours by job description and site as well as staff tenure and turnover. Suncrest uses the built-in Payroll Based Journaling (PBJ) tools in Workforce Management Suite to effortlessly track the data and prepare accurate reports. Suncrest managers are sleeping better at night knowing that PBJ compliance is automated with SwipeClock LLC Workforce Management Suite.
Cost Savings, Improved Performance, and Improved Morale
Managers using Workforce Management Suite for scheduling will tell you that the savings in time alone makes the upgrade worth it. In addition, Suncrest Assisted Living will go one further and tell you that staff member empowerment and the end of panicked scheduling emergencies have gone a long way toward increasing employee morale. Happy employees allows for better care for residents, improved productivity, and a healthier bottom line.
SwipeClock LLC offers Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and business.
Workforce Management Suite includes TimeWorksPlus, TimeSimplicity, and TimeWorksPlus Mobile. Workforce Management Suite is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.
How much can you save? Check our SwipeClock LLC ROI Calculator.
We can get you up and running with Workforce Management Suite in minutes. Contact us today to book a demo.